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Administration Resume Format – Sample/ Model CV

Given below is a Resume Format which is reasonable in content and Format and has been prepared directly by the candidate. The Resume has not been prepared or rewritten by us and may have some errors or mistakes but can surely give you an idea on how to prepare your own Resume.

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Specialized in administration and facility management with more than 10 years of experience in the field of general administration, facility management, security management, Housekeeping, HVAC and utilities. Proficient in the administration and management in large sized facilities, units, utilities.

Currently working with (Confidential) having an employee base of more than 4000 with Pan India Presence as Deputy Manager-Administration (West Zone) based out at its Corporate Office in Mumbai since May, 2014.

Key Responsibilities
  • Responsible for Cost control of each centre in Zone
  • SPOC at corporate office for all West Zone Centers.
  • Defining Administrative Practices, Processes & Policies for smooth functioning of each centre
  • Defining & implementing security compliances in all centers within a Zone
  • Procurement & supplies for each centre.
  • Finalizing all Service agreements & AMC & NDA with outside agencies
  • Responsible for statutory compliances at each centre.
  • Space Management of Centre for maximum utilization.
  • Responsible for Manpower Resource Management at each centre in Zone.
  • Evaluating each Centre based on their Performance.
  • Taking active part for set up of new Centre.

Worked with ANNIK TECHNOLOGY SERVICES PVT.LTD (A CMMi Level 3 Quattro Group Company) having an Employee base of 700+, 100% software export oriented high end knowledge process outsourcing services company as Team Lead from Dec,2007 to May,2014.

Key Responsibilities
  • Handling all day to day general office administration in a cost effective and efficient manner.
  • Responsible for A to Z housekeeping management of the entire office Facility including procurement of Housekeeping consumables.
  • Security management of the office premises & staff including adherence to visitors Policies, Training of Security Personnel.
  • Travel arrangement, Hotel, Guest house booking of client, senior management and staff both domestic & International
  • Identifying & developing strong Vendor relationship that is reliable & cost effective.
  • Coordination with the suppliers for all deliverables and assuring valuable relationship with vendors for withstanding with the credibility of the company.
  • Responsible for timely procurement of all office supplies including HKP materials, stationeries, pantry materials and other CAPEX & OPEX items.
  • Identifying Areas requiring Repairing, servicing, Renovation and other infrastructural changes through Daily Facility Round Checklist within Facility.
  • Periodical Report (MIS) to the seniors.
  • Responsible for Issuing Access card/ I-Card & Specifying & restricting the accessibility of Employees as per vulnerability to Internal Data.
  • Looking Stationery availability, Issuance & Order & Maintaining Stock Register.
  • Submission of all Invoices, Bills to Finance after proper vetting & ensuring timely payment to Vendors.
  • Cafeteria, Tuck Shop, food & beverages Management.
  • Aligning weekly job schedule of Team Resources including outsourced staff.
  • Responsible for all HVAC within the office facility.
  • Event Management as per requirement and in coordination with HR Team.
  • Arranging Board Meetings, Client Visit (international) and Training arrangements.
  • Key Management & allocation as per request and ISO Norms
  • Physical verification & numbering of assets & handover of assets.
  • Finalizing all agreement with the Vendors & their SLA’s, SOPs, AMC’s & NDAs.

Worked with Longjian Road & Bridge Co Ltd (Chinese MNC having major interests in Road, Bridge, Railways, Building construction in India & worldwide) From Sep,2004 to Dec,2007 as Admin Executive.

Key Responsibilities
  • Looking day to day office administration
  • Responsible for Housekeeping Management.
  • Handling Tour & Travel, Ticketing and Hotel Booking of senior Executives.
  • Controlling of corporate Telephone Bill, Electricity Bill, Office Premises Bill etc.
  • Cafeteria Management, Event Management, R & R Ceremony, Employees Birthday Celebration.
  • Responsible for procurement of all office supplies.
  • Responsible for stationery management.
  • Periodical Report to the Management regarding all Payments Receivable /Payable,
  • Liasioning with the various Ministries & Govt. offices especially with the Transport Ministry & Ministry of External Affairs’ with regard to our ongoing & upcoming projects.
  • Coordination between the Head Office & Site office for the smooth functioning of Ongoing and upcoming projects.
  • Identification of premises, negotiating with landlords & Finalization of terms & conditions in Lease Agreement.
  • Handling all the International Remittances especially to Dubai, Ajman-UAE.
  • Active participation in the procurement & purchase of material and quotation procedure.

Worked with TC Communication (India) Pvt. Ltd. (Manufacturer & Suppliers of industrial cables & wires, an ISO certified company) as admin cum accounts Executive from August, 1999 to Aug, 2004.

Key Responsibilities
  • Looking day to day office administration
  • Maintaining books of accounts up to Trial Balance stage.
  • Maintaining Excise related compliances independently up to filing of Return stage.
  • Maintain ESIC & PF compliances and liasioning with concerned authorities independently.
  • Handling all day to day incoming & outgoing Correspondence independently.
  • Looking all the Payments Receivables, Regularly following to different Parties for Payments.
  • Liasioning with sales Tax department for statutory compliance.
  • Managing day to day office administration in an efficient manner
  • Responsible for Tea/coffee Vending Machines.
  • Responsible for AMC of fixed assets.
  • Responsible for HKP & Security of office.

Educational Qualifications
Graduation: B-COM from Satyawati Co-Ed. College (Day)-(University of Delhi) with Second Division.
Sr.Sec Exam: From CBSE- Delhi with First Division
Technical Qualifications
Computer proficiency: One year Diploma in Computer Applications
Personal Details
Father’s Name :
Date of Birth :
State of Domicile :

Place- Mumbai
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