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Seeking senior level managerial assignments in Office Administration / Facilities Management / Office Rollout Projects with a growth oriented organisation.

PROFESSIONAL SYNOPSIS
  • A dynamic professional with nearly 9 years of rich experience in Office Administration, Facilities Management and Roll-out Projects, with working experience in Corporate, Branch and Regional office management.
  • Adept in general administration and facilities management across the organisation.
  • Expertise in planning and executing several roll-out projects, planning expansion program, reviving offices and also building up organizations from germination level to handover phase.
  • Comprehensive expertise in Facility management, procurement, vendor management, intradepartmental coordination.
CORE COMPETENCIES
Roll-out Projects
  • Managing Office Opening Projects (Office Roll-outs), coordinating, supervising, interacting / solving on site issues and coordinating with Landlords, Architects, Project Contractors, etc.
  • Procurement & supply of office administration facilities and vendor management.
  • Anchoring on-site project activities to ensure completion of project within the time & cost parameters and effective resource utilisation to maximise the output.
General Administration
  • Ensuring optimum & effective utilisation of funds in providing congenial work environment and basic amenities in the work premises.
  • Ensuring maintenance of optimum inventory levels in the stores and maintaining business relations with vendors for the procurement of necessary items for the office.
  • Scrutinising and approving various bills (monthly & other recurring bills) and processing them for payments before due including utility bills.
  • Drafting of SOPs for all Administrative related activities.
Facilities Management
  • Interacting with different departments for executing the maintenance of all equipment in the organisation and managing assets, AMCs and maintenance of office assets and equipment and upkeep of office premises.
  • Handling complete facilities & infrastructure set up, viz. Workstations, Offices, Conference & Training Facilities. Besides this coordinating for various functions related to Housekeeping, Car Parking, Drinking Water, Pantry, Pest Control, Carpet Cleaning & Fire-Fighting.
  • Looking after Travel / Visa processing / travel billings, 5* Hotel accommodations / events, etc; corporate blackberry & other mobile connection schemes and Credit cards for senior employees, etc.
Infrastructure Development & Maintenance/ Materials Management
  • Liaising with Govt. & regulatory bodies for obtaining necessary sanctions / approvals & ensuring smooth working conditions in the premises; negotiating & executing AMCs for maintenance of office infrastructure.
  • Accountable for building maintenance, replacement of office equipments, furniture, furnishings and vehicles / transport management. Liaising and coordinating within the corporate office and all branch offices.
  • Directing the development and implementation of key purchase / procurement strategies, contingency plans and ensuring that plans are aligned with project requirements besides formulating budgets for timely procurement of various critical components.
Man Management
  • Directing, leading and motivating workforce; imparting continuous on job training for accomplishing greater operational effectiveness / efficiency. Working on succession planning of the workforce, shift management activities, appraising the member’s performance & providing feedback.
ORGANISATIONAL EXPERIENCE
From June’12 till Date @ (Confidential) as Dy. Manager. Admin.
Highlights :
  • Development of Software project for smooth Implementation of Administrative functions.
  • Successfully resolved undetectable water leakage issue at one of the premises washroom, pending since past 2 yrs and also brought down the project value from Rs. 3.53 lacs to Rs. 3.15 lacs.,saving Rs. 37000.
  • Savings in rent payout by terminating the office lease term for less utilised premises before the lease term.
  • Liaising with Contract Labour office and Labour Consultant for initial Applications of Contract Labour Licence
  • Successfully Negotiated with Shop & Establishment office for renewals of long pending renewals with negligible UTT amount.
  • Initiated recovery of ACD Charges levied in electricity bills from landlord benefiting the company by few lacs.
  • Review of security guards and HK person deployment and saving approx. Rs. 9000 per manpower resulting in monthly saving of Rs. 27000 and annual savings of Rs. 324000.
  • Renegotiated with drinking water vendor and brought down per bottle rate from Rs. 50 to Rs. 38, there by generating monthly savings of Rs. 5000 and annual savings of Rs. 60000.
From Dec’11 till date June’12 Tata Teleservice (M ) Ltd., Mumbai as Asst. Manager – Admin.
Responsibilities
  • Administrative and facilities Management of all TATA DOCOMO Stores across Mumbai.
  • Planning in Coordination with Zonal Sales Managers for Store premises agreement renewals / relocation or closure.
  • Arrangement of temporary stores setup and Coordination with Rollouts team for Renovation of stores and Site supervision.
  • Relocation of Stores at Nerul, Saving rentals from Rs. 92 k pm to Rs. 65 k pm, annual savings of Rs. 324000.
  • Relocation of Goregaon stores, saving rentals from Rs 1.36 L pm to Rs.88 K pm, savings of Rs. 5.81 Lacs P.A.
  • Relocation of Panvel Stores, saving pm rent from Rs.1.72 lacs to Rs.65000., annual savings of Rs.12.90 lacs.
  • Re planning repair and maintenance cost of Stores shutter maintenance and saving Rs. 29500 per month and annually saving Rs.3,54,000.
EDUCATIONAL QUALIFICATIONS
  • Bachelor’s Degree in Commerce from College in 2003.

OTHER ACCOLADES
  • Attempted CA (Inter) from I.C.A.I.
CERTIFICATIONS/ TRAININGS
  • I.C.A.I. Compulsory Computer Training Program from APTECH.
  • Leadership Training
  • Communication Skills
IT SKILLS
  • Windows, MS Office (Excel- Pivot Tables / PPT / Mail-merge functions) & Internet Applications, Microsoft Outlook and Lotus Notes.
PERSONAL DETAILS
  • Residential Address :
  • Linguistic Abilities : English, Hindi, Marathi and Kannada